Everyone who knows me knows I have a strange obsession with organizing things. It is part of what makes me a good librarian. Asked to clean up a supply cabinet during my college job and the office got much more then they requested (a very efficient if slightly weird office supply organizational system). Now I am turning those powers of mine to the books coming for the Newbery committee.
When last I
blogged about being on the committee, I had received no books. Now I have received nearly 100. One warning I received from previous years' committee members was to have a good organizational system in place
before the books started to arrive. Borrowing heavily from others suggestions and my pre-existing systems, I did so. Here loosely are how I am handling things.
Electronic ManagementIn 2004 I participated in a librarian read challenge at my library. To keep track of my pages/books I started a spreadsheet. And then I never stopped tracking. Since 2004, I have one massive spreadsheet chronicling all my reading. I love it and its existence is probably the reason I have never fully committed to Goodreads, shelfari, librarything, etc.
Spreadsheets continue to be my best friend for the Newbery. There is a spreadsheet for what I read specifically for consideration for the award. I also use the spreadsheet to track the books I receive and when (if) I read them. Every month we suggest titles that we believe are strong contenders and the committee chair sends out a spreadsheet with all the suggestions. To that I add a column so I know when I've read those. (We're required to read all books that have been suggested.)
I'm taking notes about each book in a word processing document making full use of the headers/table of content feature to make it easy to navigate. Currently my notes are fairly bare bones/initial impressions. I will probably have to go back and fill them in more as I determine which books are serious contenders.
Physical ManagementThere are a lot of books coming in. Many are coming by post now. It isn't unusual to get multiple packages a day. And of course I continue to pull things from the library's collection. After entering them in my spreadsheet, I sort them onto some shelves. I cleared shelves in my office for this. (This method was suggested by a committee member from a previous year.)
The shelves are "have to read" (because they were suggested), "want to read" (based on my personal interests or initial 5 second judgement of the book), "will read when I get time", and "meh". Any books I pull from the library go on the higher priority "want to read" shelf (even if they aren't my first choice) because I have to return them. I've got a separate shelf for ARCs, sorted by publication date. After reading them, if I own them, they go into a cabinet. If I receive the "real" version of a book I had as an ARC (and some publishers are sending me both), then the ARC goes into the library's box of prize books.
I'm trying to alternate a "have to read" with a "want to read" and pulling an occasional "will read if I have time" into the mix. I'm also trying to alternate genres if only to keep them clearer in my head. Read two fantasy books in a row and they become a bit muddled.
Time ManagementI know that many people receive "released" (paid) time from work to do Newbery committee work. And my supervisor was willing for me to do so. However, we're short staffed and I was having time determining how to do that and still get my regular work done. For now I'm squeezing it in as I can. I write up my book notes on the reference desk between patron questions. If I finish a project/report/book order, I'll take 15-30 minutes to read in my office. As the year goes by, I will probably look for larger chunks of time to read at work.
At home I try to read some every day. I read before bed, while my other plays video games, while the water is boiling for tea, while drinking tea, etc. I don't have a dedicated "must read NOW" time, but I am making a conscious effort to find time every day. (And yes I'm still knitting, but it is drastically cutting into knitting time.)
The StatsSince I started reading in the last week of January (the first I could get my hands on some books), I've read (completed) 34 books for a total of 8429 pages. And please don't tell me they are short books, they average 248 pages each. I'm averaging almost 3 books a week (around 700 pages/week) and I know I need to pick that pace up. So far I have received 97 books for free. About 1/3rd of the books I've read I have culled from our library's collection as opposed to a shipment from a publisher.